Implementing a system for managing meeting rooms is a great way to increase productivity in the workplace. Making bookings more efficient, keeping spaces clean and full, encouraging best practices and making changes in accordance with booking patterns can help meetings get off smoothly and conclude on time. To make these changes simpler to implement, consider using the right software to assist you in creating a seamless and user-friendly experience.
Meeting Room Management software allows users to book rooms and manage reservations using any device. Ideally, it should offer real-time updates in order to prevent duplicate bookings as well as provide crucial integrations with existing tools like calendar applications or workplace collaboration platforms. Compatible with digital signage software and allowing everyone access to the information they need no matter where they are.
A room booking policy is a fantastic tool to reduce ghost meetings and no-shows which waste time, money and resources. A simple policy that lets employees use smaller huddle room for meetings of two people and a larger conference room for groups of five people or more will save space and let your employees maximize the use of the meeting rooms.
Another method of increasing meeting room efficiency is to implement an advanced booking system that can cancel a meeting room reservation if no one signs in within the time frame allotted. This is usually done by sending an automatic reminder to both the event organizer and the attendees. The meeting organizer will be able to reschedule the meeting for a later time and the room will then be immediately available to other employees.